If a superseding action is necessary, please contact your department's Human Resources Payroll & Employee Data liaison, (785) 532-6277.
Questions regarding summer personnel actions should be directed to your department's Human Resources Payroll & Employee Data liaison, 532-6277. Questions regarding funding should be directed to Dennis Jones or Shari Liming, Division of Human Resources, 532-6277.
Individual colleges are responsible for keying summer school information directly into HRIS through special summer school pages. In turn, information provided from these pages is used by HR to process summer school transactions. Individual paper transactions are only needed for summer school appointments processed after summer school has been finalized in HRIS, or for new hires and rehires with a break in service.
Submit summer school transactions on a 9-Month Unclassified Summer Transactions (PER-45) (pdf) form for employees that are not included in the information provided by colleges to HRIS. For new hires or rehires with a break in service, submit an PER-38 (pdf) or PER-41 (pdf) form instead of the 9-Month Unclassified Summer Transactions (PER-45) form. All forms are available in alternative versions on HR Forms.
Unclassified 9-month benefit eligible employees will be assigned to employment record #10 in HRIS for summer school appointments. Please re-use the temporary position numbers created in previous summers for record 10's. Do not use a regular budgeted position for the summer school appointment. NEW FOR 2008 - Employees appointed in non-budgeted positions (as well as budgeted positions) during the academic year will be assigned to employment record #10 in HRIS for their summer school appointments. These employees may continue to use their current temporary position number, if desired, or may be transferred or rehired into a vacant summer school position.
To determine the summer school positions available, please run your "Position Funding by Department Report" in HRIS with an "as of date" from the previous summer––for example this year (2008) use July 1, 2007. Your dean's office may also run the summer position report using the following path in HRIS - Workforce Administration>Job Information>Summer School>Summer School Reports>Summer School Positions. This should provide the positions to be re-used for summer appointments.
Departments are responsible for reporting time and leave (turning on the "Okay to Process" checkbox) in HRIS Time and Leave.
Funding for summer school appointments is the responsibility of the dean's office.
| SESSION | SESSION DATES | PAY PERIODS | PAY DATES |
|---|---|---|---|
| Session I 6 week course | May 27 - July 3 | May 18 - June 28 | June 13, 27 July 11 |
| Session II Main 8 week course | June 9 - August 1 | June 1 - July 26 | June 27 July 11, 25 August 8 |
| Session III 6 week course | July 7 - August 15 | June 29 - August 9 | July 25 August 8, 22 |
| May Intersession | May 19 - June 6 | May 18 - June 14 | June 13, 27 |
Unclassified 9-month benefit eligible employees will be assigned to employment record #11 or greater in HRIS for summer appointments. All employment records numbered 11 or greater have been reserved for summer appointments. Please reuse the summer positions created in previous summers for the concurrent position. Do not use the employee's regular budgeted position for the summer school appointment. New for 2008 - Employees on non-budgeted positions (as well as budgeted) will be assigned to employment record #11 or greater in HRIS for summer appointments. These employees may continue to use their current temporary position number, or may be transferred or rehired into a different summer position. If they hold more than one appointment, a concurrent employment record will be used.
To determine the summer positions to be reused, please run your "Position Funding by Department Report" in HRIS with an as of date of some date last summer-- for example this year (2008) July 1, 2007. This should provide you with the positions to be reused.
Departments are responsible for reporting time and leave (turning on the "Okay to Process" checkbox) in HRIS Time and Leave.
It is each department's responsibility to maintain funding for summer appointment positions. Please review funding and update as necessary for all summer positions you will be re-using.
Submit summer appointment transactions on the 9-Month Unclassified Summer Transactions (PER-45) form (pdf). The form is available in alternative versions at the HR Forms web site at http://www.ksu.edu/hr/forms.
NOTE: Employees may be active on Employment Record #10 and Employment Record #11, or greater, at the same time, however total FTE must not exceed 1.0.
Please do not combine a summer school appointment and a summer appointment on one form. A separate 9-month summer transaction form (PER-45) (pdf) must be submitted for each type of appointment.
Departments should reappoint or terminate those temporary employees (who are not eligible for benefits) via the Change or Separation Form (PER-38) (pdf).