Skip Navigation
*site
map
Topics included in the November 16, 2007 issue:
USCIS Revises Employment Eligibility Verification Form I-9
2007 W-2 Wage and Tax Statement
Address Update
2008 Tax Treaty Renewal for Non Residents
Workers’ Compensation – Mercy West Occupational Health
November 30,
2007 Paycheck
**********
USCIS Revises Employment Eligibility Verification Form I-9
U.S. Citizenship and Immigration Services (USCIS) has
revised the Employment Eligibility Verification Form I-9. The specific revisions include removal of
five documents from List A which establishes both identity and employment
eligibility. The revised List A now
includes: a U.S. passport (unexpired or expired); a Permanent Resident Card
(Form I-551); an unexpired foreign passport with a temporary I-551 stamp; an
unexpired Employment Authorization Document that contains a photograph (Form
I-766, I-688, I-688A, or I-688B); and an unexpired foreign passport with an
unexpired Arrival-Departure Record (Form I-94) for nonimmigrant aliens
authorized to work for a specific employer.
As of November 7, 2007, the Form I-9 with a revision date of June 5, 2007 is the only version of
the form that is valid for use. Please
begin using the new version immediately for newly hired employees and for
employment reverification when: (1) an employee’s
work authorization expires, or (2) an employee is rehired. The new Form I-9 is currently available at http://www.k-state.edu/hr/forms. In addition USCIS has also updated
Publication M-274,
"Handbook for Employees, Instructions for Completing Form I-9" at http://www.uscis.gov/files/nativedocuments/m-274.pdf
.
Questions may be referred to Frieda Beat, at (785)
532-1884, in the Division of Human Resources.
**********
2007 W-2 Wage and Tax Statement
Address Update
The 2007 W-2 Wage and Tax
Statements for KSU employees will be mailed directly to the employees’ home
address by the Division of Accounts and Reports by January 31, 2008. The address that is currently being printed on the
employee’s payroll warrant/advice mailer will be the address used to send the
2007 W-2 Wage and Tax Statement. Our office will mail local agency W-2 forms with
postage being charged to the individual local agency department. Note:
Employee’s with addresses not within the USA will have their W-2’s sent to our office and we will in
turn mail them to the employee.
A memo dated November 13, 2007 was sent to Personnel Specialists along with “2007 W-2
Wage and Tax Statement Address Update for Inactive Employees” of any employee,
who separated from the university from December 17, 2006 through December 15, 2007, including students. If a change is necessary, departments have until December 17, 2007 to update Home Addresses on line in HRIS, unless it is a
foreign address. As a reminder when
updating out of state addresses please use “ZZ” as the county code. For
complete instructions on how to update addresses go to http://www.ksu.edu/hr/human.resource.units/hris_manuals.html. Changes to be updated by HR must be
submitted by December 7, 2007.
NOTE: For inactive
employees only, you may update home addresses at any time, including the 1st
week of the pay period, as long as all employee records are inactive.
Questions may be referred to Terri
Savage, Payroll & Employee Data, (785) 532-6277.
**********
2008 Tax Treaty Renewal for Non Residents
Each year non resident employees who are eligible for tax
treaty benefits must complete new forms, IRS Form 8233 and Appendix A
(students) or Appendix B (professors, teachers) in order to receive the
benefits. On November 14, 2007 a memo was sent to Personnel
Specialists along with a listing of non resident employees who had tax treaty
benefits in 2007. You may view this memo at http://www.ksu.edu/hr/news/hrmem.htm.
In order for employees, if applicable, to have tax treaty benefits begin with
the first check they receive in January 2008, the new forms need to be returned
to Human Resources by December 5, 2007. Questions may be referred to Patricia Schwandt or Frieda Beat, Payroll
& Employee Data, (785) 532-6277.
**********
Workers’ Compensation – Mercy West Occupational Health
Mercy West Occupational Health is the contracted medical
provider for Workers’ Compensation related non-life threatening illnesses or
injuries occurring to employees working in the Manhattan
area. Mercy West Occupational Health has
advised that their facility will be closed for the following holidays:
Thanksgiving
– November 22 and 23, 2007
Christmas –
December 24 and 25, 2007
New Years Day
– January 1, 2008
Mercy West Occupational Health will be open on December 31, 2007, as a normal
business day. The triage hotline will be
answered 24/7. That number is
785-323-6000.
Life threatening illnesses or injuries – call 911 or report
directly to the Emergency Room at Mercy
Regional Health Center,
1823 College Avenue.
Please
advise your department employees of these closing dates. Questions should be addressed to Benefits
Administration, Division of Human Resources at (785) 532-6277 or email: BENADMIN@K-STATE.EDU.
**********
November 30,
2007 Paycheck
The November 30,
2007 paycheck is the third paycheck in the month. Therefore, premiums for group health
insurance, KPERS optional group life insurance, TEA life insurance and
contributions to the KanElect flexible spending accounts will not be deducted
from this paycheck. Additionally,
12-month unclassified employees do not earn an 8-hour vacation day for the pay
period November 4, 2007
through November 17, 2007,
paid November 30, 2007. Also, unclassified employees appointed to
less than 12-month non-instructional positions do not earn vacation leave for
this same pay period.
Questions should be addressed to Benefits Administration at
(785) 532-6277, or email: BENADMIN@K-STATE.EDU.
**********
“Nobody stands taller than those willing to stand corrected.” - William Safire
**********
Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/
